Publicação oficial da Sociedade Brasileira de Fonoaudiologia - ISSN 2317-1782
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Comunicação CODAS 2017-1
Publicação oficial da Sociedade Brasileira de Fonoaudiologia - ISSN 2317-1782

AUTHORS INSTRUCTIONS


INSTRUCTIONS TO AUTHORS

CoDAS (online ISSN 2317-1782) is a scientific and technical open access journal published bimonthly by the Brazilian Speech-Language pathology and Audiology Society (SBFa). It is a continuation of the former “Pró-Fono Revista de Atualização Científica” – ISSN 0104-5687, until 2010 and “Jornal da Sociedade Brasileira de Fonoaudiologia (JSBFa)” – ISSN 2179-6491, until 2012.

The journal's name CoDAS was created based on the “Communication Disorders, Audiology and Swallowing” main areas and was conceived to be short and easy to remember.

The journal's mission is to contribute to the dissemination of scientific and technical knowledge in the field of Communication Sciences and Disorders - specifically in the areas of Language, Audiology, Voice, Orofacial Motricity, Dysphagia, and Public Health.

CoDAS does not charge submission or publication fees and accepts submissions of research produced in Brazil or abroad both by national or international researchers, academics, and practitioners. Submitted articles may be written in Portuguese, English, or Spanish.

Accepted articles originally submitted in Portuguese or Spanish will be translated and published both in their original language and English. Translation will run at the authors’ expense and should be conducted by companies appointed by CoDAS or companies with proven experience in the translation of scientific articles in the area. Native or native-like speakers of English may submit their manuscript directly in English; in which case, the publication will not be translated into Portuguese but the English version will be evaluated and, if necessary, English language revision will be required at the authors’ expense.

Complete journal’s policies may be found in the Instructions for Authors.

Types of Articles

The following types of manuscripts are accepted for publication: "Original articles", "Systematic reviews with or without meta-analysis", "Brief communications", "Case reports", and "Letters to the editor".

Original article:

Original and unpublished articles intended for dissemination of scientific research outcomes. Article structure must comprise the following sections: abstract, keywords, introduction, methods, results, discussion, conclusion, and references.

The abstract should provide information that encourages the reading of the article and, therefore, it should not contain abbreviations, numerical or statistical results. The introduction should present a brief review of the literature that justifies the study objectives. The methods should be described with sufficient detail and include only relevant information to allow reproduction of the study. The results should be interpreted, indicating the statistical significance for the data found, and should not, therefore, be a mere presentation of tables, charts, and figures. The data presented in the text should not be duplicated in tables, charts, and figures and/or vice versa. It is recommended that data be submitted to inferential statistical analysis whenever appropriate. The discussion should not repeat the results or the introduction, and the conclusion must respond concisely to the proposed objectives, indicating clearly and objectively the relevance of the submitted study and its contribution to the advancement of science. Of the cited references (30 at the most), at least 90% should consist of articles published in indexed journals of the national and international literature, preferably in the past five years. Citations of theses/dissertations or papers presented at scientific meetings shall not be included. The document must not exceed 30 pages.

The approval number of the Research Ethics Committee, as well as a statement informing that all individuals (or their caregivers) involved in the study signed the Informed Consent Form, in the case of research involving humans or animals (as well as medical records or documents of an institution), are mandatory and must be included in the methods section. The approval document of the Research Ethics Committee and the Informed Consent Form should be scanned and attached to the system at the time of manuscript submission

Systematic review with or without meta-analysis:

Articles intended to respond to a research question and critically analyze all scientific evidence on the research theme. They result from a methodological survey that aims to identify, collect, and analyze, with appropriate search strategy for this type of research, studies that tested the same hypothesis, gather the same data, present these data in graphs, tables and/or tables, and interpret the evidence. The systematic reviews should describe in detail the data collection method, justify the choice of the databases consulted, and indicate the relevance of the theme and its contribution to science. The numerical results of the studies included in the review may, in many instances, be statistically analyzed by means of meta-analysis. Articles with meta-analysis should comply strictly with the set of rules indicated for this technique. Systematic and meta-analysis reviews shall present the following structure: abstract, keywords, introduction, purposes, search strategy, selection criteria, data analysis, results, conclusion, and references. All works selected for a systematic review should be listed in the references. The file must not exceed 30 pages. For further information visit the Guest Editorial at: http://www.scielo.br/scielo.php?script=sci_arttext&pid=S2317-17822015000500409&lng=pt&nrm=iso&tlng=en

Case report:

Articles presenting unprecedented, unusual, or innovative cases or experiences - single or series of cases - with unique features of interest to professional practice, describing their aspects, history, management, and outcomes. Their structure shall comprise abstract, keywords, introduction (with brief literature review), case presentation, discussion, final comments, and references (maximum of 15). The document must not exceed 20 pages. The presentation of the clinical case must contain a statement informing that the individuals (or their caregivers) involved have signed the Informed Consent Form, thus agreeing with the completion and dissemination of the study and its results. In case patient images are used, a copy of the Informed Consent Form stating their approval for reproduction of images in scientific journals must be attached at the time of article submission.

Brief communication:

Short research articles aiming to present interesting preliminary results of impact to the area of communication disorders, audiology, and swallowing. Files are limited to 2,500 words (from introduction to conclusion). They follow the same format of the original articles, comprising abstract, key words, introduction, method, results, discussion, conclusion, and references. They should contain two tables/charts/figures at the most and a maximum of 15 references, of which at least 80% should consist of articles published in indexed journals of the national and international literature, preferably within the past five years.

Letter to the editor:

Constructive, objective, educative criticism of published material or discussion of current specific topics. The letters will be published based on Editorial decision and should be short (limit to 1,200 words).

CoDAS supports the policies for registration of clinical trials of the World Health Organization (WHO) and the International Committee of Medical Journal Editors (ICMJE), recognizing the importance of these initiatives for the registration and international dissemination of information on clinical trials in open access. Therefore, only clinical research articles that have received an identification number in one of the Clinical Trial Registries validated by the criteria established by WHO and ICMJE will be accepted for publication. Clinical Trial Registries addresses are available at the ICMJE website www.icmje.org or at http://www.who.int/ictrp/network/primary/en/index.html.

The identification number must be provided at the end of the abstract.

CoDAS is in line with the good policy for scientific practices and, therefore, attentive to cases of suspected scientific misconduct, whether regarding the preparation of projects, research performance, or dissemination of science. Plagiarism and self-plagiarism are forms of scientific misconduct involving the appropriation of intellectual ideas or contributions of others without due recognition in the form of citation. To this end, we adopted the iThenticate system with the intention of identifying text similarities that may be considered plagiarism. It is worth noting that authors are fully responsible for the content of their manuscripts

Design and preparation of manuscripts

The following rules must be followed for all types of manuscripts. They were based on the format proposed by the International Committee of Medical Journal Editors (ICMJE), published in the article “Uniform requirements for manuscripts submitted to Biomedical journals” in its version of April, 2010, available at http://www.icmje.org/.

in the article “Uniform requirements for manuscripts submitted to Biomedical journals” in its version of April, 2010, available at http://www.icmje.org/.

SUBMISSION OF MANUSCRIPTS

Manuscripts should be submitted exclusively through the Online Publishing System available at http://mc04.manuscriptcentral.com/codas-scielo

Evaluation of manuscripts submitted to CoDAS follows a three-phase process:

1. Technical assessment:
All submitted manuscripts are verified with respect to the requirements described in the submission rules. Those not in compliance with the rules or not presenting all requested documents are returned to the authors for adjustments. Articles in accordance with the rules and accompanied by all necessary documents are forwarded to the next phase.

2. Evaluation of scope and interest:
The manuscripts approved in the technical evaluation are sent to the Editors-in-chief along with the similarity report (via iThenticate). The editors analyze the similarity report and conduct a preliminary scientific assessment regarding study field, scope, relevance, and interest for publication. Manuscripts with many problems, out of scope, or with no relevance or interest to the Journal's mission may be “Rejected immediately” by editorial decision. Articles with potential for publication are forwarded to peer review.

3. Peer rating:
Articles are assessed by at least two referees of the area of knowledge of the study, from national and international education and/or research institutions with proven scientific production. Referees’ opinions on the manuscripts are as follows: “Accepted”, “Accepted with minor adjustments”, “Accepted with major adjustments”, “Rejected”, and “Rejected with possibility for resubmission”. “Rejected” or “Accepted with minor/major adjustments” opinions are always accompanied by the referees’ assessment comments; blind review is guaranteed throughout the trial process. After corrections and possible suggestions, the article will be accepted if it received two favorable opinions and rejected if it received two unfavorable opinions. In the event of conflicting reviews, one of the Associate Editors of the area may be consulted. If doubt or dispute regarding editorial decision still remains, the authors may contact the Editors-in-chief, who will receive the justifications and clarify the process doubts.

Manuscripts under review should not be submitted for publication to any other national or international journal until they are accepted for publication or rejected by the editorial board. Only the Editor-in-chief can authorize the reproduction of articles published in CoDAS in other media.

In case of doubt, authors should contact the executive secretary via e-mail: codas@editoracubo.com.br.


DOCUMENTS REQUIRED FOR SUBMISSION

  • Technical requirements
  • The following documents must be included in the submission process:

    a)a letter signed by all the authors containing permission to reproduce the material and the copyright transfer, as well as a short clarification on the contribution of each author. This document must be scanned. In the system, enter it as “Supplemental File NOT for Review”;

    b)the approval of the Research Ethics Committee from the institution where the study was conducted, in case of research involving humans or animals. This document must be scanned. In the system, enter it as “Supplemental File NOT for Review”;

    c) a copy of the Informed Consent Form signed by the study participants (or caregivers) stating their approval for reproduction of images when the case. This document must be scanned. In the system, enter it as “Supplemental File NOT for Review”;

    d)a declaration of conflicts of interest, where appropriate. This document must be scanned. In the system, enter it as “Supplemental File NOT for Review”;

    e)manuscript title page. All authorship data must be in the title page (see ahead how to prepare this page). The manuscript shall not contain authorship data. In the system, enter it as “Title Page”;

    f) tables, charts, figures, graphs, photographs, and illustrations must be cited in the text and presented in the manuscript, after the references. They should also be presented in an annexed copy in the submission system.
    Tables and charts must be submitted in DOC or DOCX format. Graphics, charts, illustrations, and photographs must be submitted in at least 300 dpi, with good resolution and sharpness. In the system, enter it as “Table”, “Figure”, or “Image”;

    g) manuscript (see ahead how to prepare this document). In the system, enter it as “Main Document”.

  • Title page
  • It shall be prepared in a file separate from the manuscript and contain:

    a)article title, in Portuguese (or Spanish) and English. Titles should be concise but informative;

    b)short title with a maximum of 40 characters;

    c)authors’ affiliation: full name of each author followed by the name of the institution to which they are affiliated and the city, state, and country of the institution;

    d)name of the department and/or the institution where the study was conducted, as well as city, state, and country of the institution;

    e)name, institutional address, and e-mail of the corresponding author;

    f)financial support: indicate whether there was funding to the research and, if any, indicate the source and process number;

    g)declaration of conflicts of interest: indicate whether there are conflicts and, if any, provide a short text explaining it;

    h)a short text describing the contribution of each listed author; CoDAS adopts the criteria for authorship and contribution of the ICMJE.

    i)acknowledgments: includes recognition to people or institutions that cooperated effectively with the implementation of the study. Acknowledgments to the funding institutions that have provided support and/or funding to the implementation of the research should be included, presenting the numbers of process where appropriate.

    PREPARATION OF MANUSCRIPTS

    The text should be created in Microsoft Word, RTF or WordPerfect, ISO A4 size paper (212x297 mm), Arial font, size 12, double space between lines, 2.5 cm side margins, justified, pages numbered sequentially using Arabic numerals; each section should begin on a new page, in the following sequence: article title in Portuguese (or Spanish) and English, abstract, key words, text (according to the items needed for the section to which the manuscript was submitted), references, and tables, charts, and figures (graphs, photographs, and illustrations ) cited in the text and annexes or appendices with their respective captions. Manuscript size (including title, abstract, text, tables, charts, figures, attachments, and references) must not exceed the indications mentioned in the following description:

  • Original articles 30 páginas;
  • Systematic and meta-analysis reviews 30 pages;
  • Case reports 20 pages;
  • Brief communications 2,500 words;
  • Letters to the editors 1,200 words.
  • Tables, charts, figures, graphs, photographs, and illustrations must be cited in the text and presented in the manuscript, after the references. They should also be presented in an annexed copy in the submission system as previously indicated. Apart from the manuscript, on a separate page, present the title page as previously indicated. The manuscript should not contain authorship data - these data should be presented only on the title page.

    Title, abstract, and keywords

    The manuscript must begin with the title of the article in Portuguese (or Spanish) and English, followed by the abstract in Portuguese (or Spanish) and English, of no more than 250 words. It should be structured according to the type of article, briefly showing the main parts of the work and highlighting the most significant data.

    Manuscript structure according to type of article: original article - purpose, method, results, conclusion; systematic and meta-analysis reviews - purpose, research strategies, selection criteria, data analysis, results, conclusion; case reports - unstructured abstract followed by a minimum of five and a maximum of ten keywords which define the study theme. The keywords shall be based on the DeCS (Health Sciences Descriptors) published by Bireme, which is a translation of the MeSH (Medical Subject Headings) of the National Library of Medicine, available at the website: http://decs.bvs.br

    Text

    The text should follow the structure required for each type of work. Citation of authors in the text should be numbered sequentially using Arabic numerals in parentheses and superscript, undated and preferably without reference to the name of the authors, as in the following example:

    “...Any speech disorder associated either with an injury of the nervous system or with a dysfunction of the sensorimotor processes underlying to speech can be classified as a motor disorder(11-13) ...”

    Words or expressions in Portuguese that do not have official translation into English shall be written in italics. Numbers up to ten should be spelled in full. The insertion site of the tables, charts, figures, and attachments should be mentioned in the text as they are numbered, sequentially. All tables and charts should be in black and white; figures (graphics, photographs, and illustrations) can be colored. Tables, charts, and figures should be arranged at the end of the article, after the references, as well as in attachment in the submission system, as previously described.

    References

    References should be numbered consecutively in the order they appear in the text and identified with Arabic numerals. Their presentation must be based on the “Vancouver Style” format, as in the examples provided ahead, and the titles on Journal Indexed in Index Medicus, of the National Library of Medicine and made available at ftp://nlmpubs.nlm.nih.gov/online/journals/ljiweb.pdf.All references should mention all of the authors up to six; above six, the first six should be mentioned followed by et al

    General recommendations:

  • Use, preferably, references from indexed journals published in the past five years.
  • Whenever available, the titles of articles should be used in their English version.
  • References to theses, dissertations, or papers presented at scientific conferences should be avoided.
  • JOURNAL ARTICLES

    Shriberg LD, Flipsen PJ Jr, Thielke H, Kwiatkowski J, Kertoy MK, Katcher ML et al. Risk for speech disorder associated with early recurrent otitis media with effusions: two retrospective studies. J Speech Lang Hear Res. 2000;43(1):79-99.

    Wertzner HF, Rosal CAR, Pagan LO. Ocorrência de otite média e infecções de vias aéreas superiores em crianças com distúrbio fonológico. Rev Soc Bras Fonoaudiol. 2002;7(1):32-9.

    Books

    Northern J, Downs M. Hearing in children. 3rd ed. Baltimore: Williams & Wilkins; 1983.

    BOOK CHAPTERS

    Rees N. An overview of pragmatics, or what is in the box? In: Irwin J. Pragmatics: the role in language development. La Verne: Fox; 1982. p. 1-13.

    BOOK CHAPTERS (same author)

    Russo IC. Intervenção fonoaudiológica na terceira idade. Rio de Janeiro: Revinter; 1999. Distúrbios da audição: a presbiacusia; p. 51-82.

    ELECTRONIC DOCUMENTS

    ASHA: American Speech and Hearing Association [Internet]. Rockville: American Speech-Language-Hearing Association; c1997-2008. Otitis media, hearing andlanguage development. [cited 2003 Aug 29]; [about 3 screens] Available
    from: http://www.asha.org/consumers/brochures/otitis_media.htm

    Tables

    Display the tables separately from the text, one per page, at the end of the document. Present them also in attachment in the submission system. Tables should be created in double space, Arial font, size 8; they should be sequentially numbered using Arabic numerals in the order they are mentioned in the text. All tables should have reduced, self-explanatory titles inserted above them. All columns of a table must be identified with a header. The table footer must contain captions showing the abbreviations and statistical tests used. The number of tables should be kept to the minimum necessary to describe the data concisely, and they should not repeat information presented in the text. Regarding presentation, they should have horizontal strokes separating the header, body, and conclusion. Table sides must be open. A maximum of five tables will be accepted.

    Charts

    Charts should follow the same structure orientation of tables, differing only in format; they can have vertical strokes and be laterally closed. Display the charts separately from the text, one per page, at the end of the document. Present them also in attachment in the submission system. A maximum of two charts will be accepted.

    Figures (graphics, photographs and illustrations)

    Figures should be submitted separately from the text, at the end of the document, sequentially numbered in Arabic numerals, according to the order they appear in the text. All figures shall also be presented in attachment in the submission system. They should be created in adequate quality graphics (they can be colored, black and white, or grayscale, always with a white background), and present caption title, in Arial font, size 8. To avoid problems that might compromise the standard of publication of CoDAS, the image scanning process must meet the following parameters: for graphics or schemes, use 800 dpi/bitmap for strokes; for illustrations and photographs, use 300 dpi/RGB, or grayscale.

    In all of the cases, charts must be provided in .tif and/or .jpg file extensions. For curve illustrations (graphics, drawings, and diagrams), .xls (Excel), .eps, and .wmf file extensions will also be accepted. If the figures have already been published elsewhere, they must be accompanied by written permission of the author/editor, and the source should be displayed in the figure caption. A maximum of five figures will be accepted.

    Captions

    Captions should be presented using double space, accompanying their respective tables, charts, figures (graphs, photographs, and illustrations), and annexes.

    Abbreviations and acronyms

    They should be preceded by the term in full when cited for the first time in the text. Abbreviations and acronyms used in tables, charts, figures, and annexes must be included in the captions together with the term in full. They shall not be used in the title and/or abstract of the articles.

    Intellectual property

    All contents of this journal, except where otherwise specified, are under the terms of the Creative Commons Attribution License.

    The online version of CoDAS has Open Access.